Intro

Zoom offers remote services for video conferencing, online meetings, chat, and mobile collaboration. You can use it to teach online courses at Koç University.

If your class size is larger than 100 or sessions will be longer than 40 mins you can request an Edu license by submitting via Trackit. Alternatively you can use Panopto or MS Teams without any license restrictions.

Features

Basic license

  • Host up to 100 participants (students)
  • Meeting duration limit is 40 mins
  • Unlimited meetings

Edu license

  • Host up to 300 participants (students)
  • Meeting duration limit is 24 hrs
  • Unlimited meetings

Login to Zoom

  • Login to your Zoom account:

Schedule a meeting / class meeting

  • To schedule a (class) meeting, login to your Zoom account and select Meetings on the left navigation menu.
  • Select Schedule a New Meeting.
  • Fill in the topic, date, time, and duration.
    • Note: you can immediately start a meeting without entering a schedule.
    • Recurring meeting (optional)
      • To make the meeting repeated by using the same meeting ID, select the Recurring meeting checkbox found under the Time Zone field. Set the recurrence, repeat every, and end date fields.
    • Meeting options (optional)
      • Participants’ (students’) video can be disabled for the meeting by selecting Participant: Off under the Video section.
      • Participants’ microphones can be automatically muted upon by selecting Mute participants on entry under Meeting options. Participants can still manually unmute their microphones, although this ability can be disabled once the meeting has started (see Start a meeting as host below).
  • Press Save when complete.
  • On the meeting summary page, you can copy the Join URL. You can also select Copy the invitation (to the right of the join URL) to copy the full meeting invitation info, including telephone dial-in numbers.
  • Send the join info to your participants, or post it in your Blackboard course.
  • Watch: Tutorial Video

Set up a class

  1. To set up a single Zoom session for a single scheduled class, follow the Schedule a meeting steps above.
    To set up a Zoom session for your course that repeats for each scheduled class, follow the Schedule a meeting steps above and include the Recurring meeting option.
  2. Post the join info in your Blackboard course for your students to join at the scheduled time.

Start a meeting as host (instructor)

  • To start a meeting that you have scheduled, log in to your Zoom account and select Meetings on the left navigation menu.
  • Select Start found to the right of the meeting ID.
  • Hosts have many options for managing participants as shown in this Zoom support document. Some common practices are listed here:
    • To prevent participants from unmuting their microphone, hover over the Zoom window and select Manage participants, then select More at the bottom of the list, then uncheck Allow participants to unmute themselves. As the host, you can still manually unmute participants if they raise their hand.
    • To prevent participants from screen sharing, hover over the Zoom window and select the arrow next to Share Screen, then select Advanced Sharing Options. Under Who can share?, select Only Host.

Join a meeting from an invite on your device

  • Find the Zoom invitation information in your e-mail, calendar event, or Blackboard course.
  • Click on the link for Join Zoom Meeting link:
    Join Zoom Meeting:
    https://zoom.us/j/########

Download the iOS or Android app (mobile)

  • In the iOS App Store or the Google Play store, search for “zoom” and install the Zoom Cloud Meetings app.

Record your Zoom meeting or class

More Info

Training Videos

Zoom: Record a meeting to local disk

  • Start a Zoom meeting as host.
  • Click the Record button.
  • On the pop up menu, click Record on this Computer.

As the host you will see the following recording indicator in the top-left corner while the recording is active.

Participants will see the following indicator in the top-left corner while the recording is active.

  • After the meeting has ended, Zoom will convert the recording so you can access the files.

Once the conversion process is complete, the folder containing the recording file will open.
By default, the audio/video file (MP4) will be named Zoom_0.mp4. The audio only file (M4A) is named audio_only.m4a.
All recordings will be placed in the following Zoom folders by default:

  • Windows: C:\Users\User Name\Documents\Zoom
  • Mac: /Users/User Name/Documents/Zoom

Zoom: Best practices for secure meetings

Consider the following settings to protect your meetings from uninvited guests.

1- Automatically generated meeting ID:

Selecting Generate Automatically for “Meeting ID” generates a random meeting ID instead of using your static Personal Meeting ID (PMI). This reduces the likelihood of meeting room abuse by limiting the lifetime of a given meeting ID.

2- Require a meeting password:

Adding a meeting password means participants can only join the meeting by entering the specified (or auto-generated) password. (Note: This provides little additional security if passwords are included in broadly shared meeting information.)

3- Enable waiting room:

A waiting room allows a host or co-host to review who is attempting to join the meeting before it starts. Participants can be admitted individually or all at once. For large meetings or classes, consider assigning the review function to a co-host.

Co-Host: login zoom.us>>Settings>>In Meeting (Basic)>>Enable Co-Host

Enable only authenticated users to join: This option ensures that only Zoom users can join the meeting.

Note: Some participants do not yet have a Zoom account and enabling this setting will prevent them from attending your meeting. To create a Zoom account, participants can go to https://zoom.us/ and click Log In.